Secure Storage and Transmission of Document Files
Document and file sharing security is a crucial aspect of enterprise information security management, especially when exchanging sensitive data with external partners or clients. Effective measures must be implemented to protect confidential documents from data leakage and unauthorized access. These measures include document encryption, access management, multi-factor authentication, sharing authorization, watermarking, and security auditing. These key mechanisms are particularly suited for high-tech manufacturing industries, where sensitive documents, such as engineering blueprints, need to be shared with clients and external contractors while ensuring their content remains secure and traceable. By implementing the CyberMetaQ Fractal File Manager System, companies can protect sensitive internal blueprints during storage. The front-end Web UI enables access management, allowing external file sharing through non-downloadable methods. External contractors receive URL links to securely view files with enforced watermarks, ensuring document security and addressing concerns related to storage and sharing.
Applicable Products:
CyberMetaQ
Fractal File Manager
Document File Secure Storage and External Distribution Features
Two-Factor Authentication Mechanism to Ensure Legitimate Identity Authentication and Authorized Access
Before users log into the system, they must undergo Two-Factor Authentication (2FA), which includes a username and password along with a One-Time Password (OTP), to ensure their identity. This mechanism significantly enhances account security and prevents unauthorized access. Even if a password is compromised, attackers cannot easily log into the account.
Creating Secure URLs for Online Document Viewing and Distribution
Users can quickly create online URL links to provide external parties with access to specific documents. These documents can have access limitations set up, such as viewing passwords, number of views, and viewing expiration dates. Files can be shared securely without being downloaded, along with a watermarking mechanism to protect sensitive information in external distributed files.
Access Management and Comprehensive Audit Mechanism
Administrators can define functional permissions based on specific groups or individual users, such as setting up groups according to project departments or permanent departments. Permissions can be configured for document upload, download, movement, deletion, previewing, and creating shareable URLs. The system includes an event logging mechanism, encompassing user login, file usage, and URL-related record query functions to meet auditing requirements.
Document File Secure Storage and External Sharing Diagram
